Indiana University Northwest
Office of Institutional Effectiveness and Research

Office of Institutional Effectiveness and Research



New Advising Records (AdRx) Training for Advisors and Professional Staff

Wednesday, September 18, 2013 - 9:00am-12:00pm, Dunes Medical Professional Building 2080


Thursday, September 19, 2013 - 9:00am-12:00pm, Savannah 105/106

The Office of Institutional Effectiveness and Research is sponsoring a training session for all advisors (faculty and professional staff) to learn how to use new advising features in SIS. All advisors are highly encouraged to attend this training session. Jim Murray, IUB Business Systems Director, Academic Advising, will provide detailed training on how to navigate the new Advising Records (AdRx) system in SIS and also instruct advisors on how to use the online appointment scheduler.

The new Advising Records (AdRx) was developed as part of the IU-FLAGS project, AdRx will be a complete data hub and action center for academic advisors and staff working on student retention and degree completion.  There are several features that have the potential to dramatically improve the advisors’ access to information and to have time for, and effectively engage in, student retention and time-to-graduation work.  This includes bringing all the information an advisor needs into one place, new data-visualization tools to simplify the analysis process for advisors, saving time and cognitive energy, and convenient follow-up tools to communicate and retain history for all progress to degree work with students.

In pilot testing the new AdRx system, Jim and his team have learned the following from using the new system.

Using any advising notes system doesn’t take up more time!

As advisors have gotten used to writing up a note for each appointment, and tracking student contacts, we’ve learned that

  • Keeping notes makes me a better advisor: like a nurse writing in a hospital chart, I’m documenting my actions, and so I attend to my actions a little more closely.
  • Keeping notes makes me a more consistent advisor: the habits of writing notes become habits in dealing with students.
  • When I can read notes left by others, and have a history on the student, I can greet and interact with the student in a much more personal way.
  • When I can read notes left by others, I can tell when a student has been told ‘no’ but is advisor-hopping to look for a more desirable answer.
  • I can have notes that verify what happened in the appointment in case of a later dispute or accusation of advisor error.
  • I can use notes systems to publish information online to students so they don’t lose it.
  • I can use the system for automated and more efficient ancillary advising tasks.
  • I can do lots of tracking of student contacts to use to 1) improve services 2) ask for more resources in the budget.

For more help in using the electronic Degree Audit (AAR) go to this webpage for a list of documents that will assist advisors on how to run an AAR

For more information about the AdRx training and/or questions about Degree Audit, contact Mary Beth Mitchell at or 219-980-6904.

Updates made to IU Northwest's VSA College Portrait

2012 National Survey for Student Engagement (NSSE) reports posted

IU Northwest 2012 Enrollment

  • 6,184 students, up 2.5 percent
  • 61,528 credit hours, down 0.1 percent

IU Northwest enrollment tops 6,100 in 2012