Indiana University Northwest
College of Arts and Sciences
O.A.R. Outreach, Activities, Renovation

In 2011 O.A.R. was established as a budgetary source to help departments in the College of Arts and Sciences meet the costs associated with projects with innovative ideas. In addition O.A.R. funds are intended to help departments with projects that address the recruitment and retention of students. O.A.R. will help support projects in Outreach (involving the community), Activities (conferences, transportation etc.) and Renovation (facilities and minor reconstruction). The funding is limited and the projects must clearly explain how the funding will be used in the effort to retain or recruit students. Moreover, the funding is not intended to take the place of projects that are normally funded through more conventional means. O.A.R. projects are funded only if they are high priority for the department and for that reason the college will ask the department to agree to fund some fraction of the cost; normally about 20%. Generally, O.A.R. will not pay for food or pay speaker costs.

Suggestion: If you are interested in submitting an OAR funding request it is recommended that you contact the Business Manager, rcopado@iun.edu, first to discuss the request and if OAR funding is an appropriate source for the project as well as proper documentation for the request.

Procedure for submitting an O.A.R. funding request.

  1. Click on the OARForm link.
  2. All fields in the form can be filled in online.
  3. When complete the form can be submitted in one of two ways:

Submission by Campus Mail:

  • After filling the form online save it to your local drive.
  • Print the form
  • Both the chair and the applicant should sign the printed form.
  • Send the completed form together with supporting documentation via campus mail or email to the Business Manager in COAS, rcopado@iun.edu .

After submission:

Once submitted the Business manager will route the request. The department will be contacted if any additional information is needed. A reply with a decision will, under most circumstances, be communicated within a two-week period after reception of the request by the Business Manager.

Note: Please note that all submissions should include an itemized budget as well as official quotes for services rendered or products. Also use a separate sheet to clearly explain how the funds will be used. Clarity of purpose is important to receive any funding.

Outreach Fund
Purpose: This fund will support community outreach efforts within the college. The funds can be used for equipment, event paraphernalia, food for volunteers, printing. This fund will not cover guest speaking fees or labor costs.
Request Process: Go to instruction page to fill out online form.
Eligibility: All departments and programs in the College of Arts and Sciences.
Special Conditions: The outreach effort must have the approval of the department and college.
Timelines: Submission of requests will be accepted throughout the academic year or until funds are exhausted.
Notification: After submission of the OAR form, COAS may consult the department regarding details. The department will be notified regarding the request soon thereafter.

Renovation Fund
Purpose: This fund will support department projects that can lead to aesthetic improvement of their program. These projects should directly improve the learning experience and should be an effort to attract and maintain students.  Examples of aesthetic improvements are conference room furniture, electronic displays, department brochures, public area renovation projects, signage and student area improvements. Faculty office space renovations will not typically be supported.
Request Process: Go to instruction page to fill out online form.
Eligibility: All departments and programs in the College of Arts and Sciences
Special Conditions: The fund will support the major portion of the project. COAS may ask the department to contribute a portion of the cost depending upon their ability to do so.
Timelines: Submission of requests will be accepted throughout the academic year or until funds are exhausted.
Notification: After submission of the OAR form, COAS may consult the department regarding details. The department will be notified regarding the request soon thereafter.

Activity Fund
Purpose: This fund will support faculty/department/unit activities that provide co-curricular involvement.  Examples of activities the fund can be used for are expenses associated with a campus conference and/or external speakers.
Request Process: Go to instruction page to fill out online form.
Eligibility: All departments and programs in the College of Arts and Sciences.
Special Conditions: The activity of the college.
Timelines: Submission of requests will be accepted throughout the academic year or until funds are exhausted.
Notification: After submission of the OAR form, COAS may consult the faculty member regarding details. The department will be notified regarding the request soon thereafter.