Indiana University Northwest
notice

Fall 2013 Information

Fall 2013 classes start August 26, 2013.  We anticipate assessing Fall 2013 fees on July 26, 2013.

Any inquiries concerning your IU Northwest fee assessment should be directed to our office.  In order to insure the security and privacy of our students account information will not be released over the phone.  Students may access their Bursar account information by visiting the One Start web site at www.onestart.iu.edu or by visiting our office. 

2013-2014 Fee Schedule

Fall 2013 Serving You Newsletter

Billing Due Dates and Parking  

Fall 2013 Billing and Due Dates

due date
Registration/Schedule Adjustment Date
Bill Available in QuikPay
Due Date
Prior to August 6, 2013 August 7 August 20
August 7 - September 3
September 6
September 17
September 4 - October 1
October 2
October 15
October 2 - November 5 November 6 November 19


Check Your Bursar Account Status Online

Paper bills are not generated for currently enrolled students. Currently enrolled students will receive an email when the monthly bill is available on the web. In addition, any authorized payer created by the student has the option of receiving these bill notifications.

Please refer to the section about QuikPay (QP) on our website for details about using QuikPay for bursar information.

Note: The move to electronic billing does not mean a change in your payment options. You are not required to pay your bill online. You will be able to see your statement history through QP and print copies as needed. You may elect to pay via QP, but you may also print a statement and mail it with your check to our payment processing address.

Third Party Access

Third party access is a OneStart role that, as a student, you can assign to any person(s), such as a parent or guardian, to whom you wish to grant access to your personal information available through the "Self-Service" tab in OneStart. You can assign third party access to as many persons as you wish, for example, both of your parents. Note: Third-party access is read only for all information.

You can allow third party access to holds on your records, grades, unofficial transcript, class schedule, final exam schedule, bursar account summary, financial aid awards and summary, and your personal info and to do list. You can select and chose what access the third party will be able to view and you are in control of deleting or changing the access as well.

Late Payment Fee

A late payment fee of 1.5%, based on the past due balance, will be assessed to the accounts of all students whose payments are not received in the Office of the Bursar by the due date noted on their Account Statement. Each month your account carries a past due balance, your account will be assessed a late payment fee.

Parking Tags

Fall parking tags will be mailed on August 21, 2013 to those students who registered for Fall classes on or before August 20, 2013 and selected parking as an optional fee when completing the registration process. For students who did not select parking when registering or who registered after that date, parking tags can be purchased and picked up at the Office of the Bursar and Parking Services, Hawthorn 102, before the end of the first week of class.

If you forget your tag at home or in your other car, you may purchase a one day temporary permit for $2.00 from either Parking Services, Hawthorn 102 or from our Parking Permit Kiosks.  The Kiosks are located in Lot 2 (south side of 33rd Ave.) or in front of the Library Conference Center.  the Kiosks accept cash and credit cards.

All fees and dates are subject to change without notice.

Registration Agreement  

When you register, the university reserves specific class space for you and commits resources to provide the instruction you have selected. On your part, you assume the responsibility for paying the assessed fees or for notifying the university if you decide not to attend. The availability of courses is subject to change. A section may be cancelled due to low enrollment or departmental staffing considerations. The department canceling a class will notify registered students.  

Your registration will not automatically be cancelled for nonpayment of fees. You must either pay your fees or withdraw from classes by the end of the first week of classes (Fall 2013 = Saturday, August 31) if you do not plan to attend IUN for the semester. Canceling your registration by the end of the first week of classes releases your class space in time to be available to other students and waives all assessed fees. If you wish to drop in person, the must be done in the Office of the Registrar by August 30th, before 5pm. If you decide to cancel your registration online, log on to OneStart (www.onestart.iu.edu) Self Service, go to the Service and Information section and click eDrop/eAdd Classes under the eDocs section and proceed to drop your classes.  Please note that any drop/adds or withdrawals after August 30th will need to be processed online by the student at www.onestart.iu.edu and cannot be processed in the Office of the Registrar on this date.

No Automatic Cancellation of Class (Wash-Out)

An automatic cancellation of classes (wash-out) for nonpayment will not be done. If you do not plan to attend or do not want to be financially responsible for your classes, you must withdraw prior to the end of the 100% refund period for the session in which you enrolled. The 100% refund period ends on August 31, 2013.  If you do not withdraw during the 100% refund period, you will be responsible for all tuition and fees or any forfeited fees incurred.

Payment Plan  

If you prefer to pay your tuition and fees in installments instead of one lump sum, we offer several payment plans (personal deferments) to fit your needs. You can pay your bursar bill in two, three or four payments spread out across the semester. The number of payments available to you will depend on when you register for classes.

A detailed breakdown of the plans follows, but essentially, if eligible, your Account Statement will include a notation of the minimum amount due necessary to participate in a personal deferment/payment plan. To participate in a personal deferment/payment plan, pay the minimum amount due. The minimum payment consists of 25% of your balance and a $15.00 non-refundable personal deferment service charge for each installment.

  • Other payment plan (personal deferment) guidelines include:
  • Your current balance must be at least $450.
  • Initial payment must be received by the payment due dates.
  • Payment can be made by cash, check, or credit card (Visa, MasterCard, and Novus/Discover). You may pay in person at the Office of the Bursar (Hawthorn Hall 102) or by using the Indiana University's online payment services.
  • This option is available only to students who maintain a favorable credit history. If eligible, the minimum amount calculation will appear on the account statement.
  • If you make schedule adjustments prior to the due date, the minimum amount must be recalculated by a Bursar Account Representative if you wish to participate in this plan.
  • The payments will be due as billed for each plan. You may either pay an additional installment or pay your balance in full at each installment due date, with the balance due on the last payment due date for the semester.  (the value of installments will be calculated and appear on the billing for eligible students.) Failure to make a 25% payment on by each installment due will forfeit the ability to make additional installments and your account will incur late fees.
  • A payment received that is less than or greater than the required minimum payment will be treated as a personal deferment payment and the personal deferment plan will be invoked. The service charge will be applied to your account.
  • The only way to reduce your total obligation is to officially withdraw from classes during the appropriate refund period.
  • Any refunds resulting from dropped classes during the refund period will be credited to your outstanding personal deferment balance. Class withdrawal processed after the refund period will not result in a refund or reduction of your personal deferment balance. This means that the balance of your personal deferment will still be due and payment expected by the due date.
  • Failure to make payment in full by the due date will result in the denial of university services and may result in the assessment of late payment fees.
Financial Aid, Anticipated Aid, and Refunds  

The Financial Aid Office processes awards under one of two general conditions.  Awards that can immediately be applied to your account, “real” awards, and Anticipated Aid, meaning the awards are expected but the conditions have not yet been met to qualify for their passing to your bursar account as usable credits.  Both the immediate or “real” and the Anticipated Aid will reduce the amount owed for your tuition and fees.  The Anticipated Award will either become "real" when all eligibility requirements are met or may be removed from your account.  Please check your account via OneStart where both types of awards can be viewed on-line in real-time.  Through OneStart you will see your Aid activity as it happens.  You also will be able to see details that explain reasons your aid may not have passed to your bursar account and what you can or should do about it.

OneStart also allows you to see if your aid has passed to your bursar account and has resulted in a credit on your bursar account.  If aid has passed to your bursar account, your account will show each award as a credit under the Financial Aid heading, taking the place of the anticipated aid entries.  If the aid is still anticipated, you will see this under the Anticipated Aid heading on your bursar account.  If not passed, please check the Financial Aid OneStart channel for details. (Awards that have not passed will not be available to your bursar account and cannot be calculated as part of a refundable amount). 

Aid can be disbursed to students by the Office of the Bursar no sooner than 10 calendar days prior to the first day of class. All current costs such as tuition and fees will be paid first. You will be refunded any financial aid money that remains after your bill is paid. If you do not receive your expected aid, you are still responsible for the outstanding fees due.

If you are eligible for financial aid but do not plan to complete the semester, you must withdraw from your semester classes. Otherwise your fees will be paid by your financial aid, your enrollment will be validated, and you will receive failing grades in all registered classes. Financial aid recipients who reduce their enrollment may be required to repay their financial aid. Contact a financial aid counselor before adjusting your class schedule.

If your credited financial aid exceeds the amount due on your account, the excess credit may qualify for refunding.  Once your refundable credit is approved for refunding, you will see a refund entry on your OneStart Bursar account. The Office of the Bursar will begin processing refunds of excess financial aid on August 16, 2013. Refunds will be sent directly to your checking or savings account if you have set-up Direct Deposit or a check will be mailed to your address on file with the registrar.  You should generally allow 3 to 4 business days from the refund date to allow the Direct Depositing transactions to occur, however for Direct Deposits you should check with your banking institution to confirm that the credit appears on your bank account.  If you are setup with Direct Deposit, the Bursar Office will notify you via your University e-mail address when a refund has been sent to your banking institution.  For deliveries of checks by mail, reasonable time should be allowed for the US Postal delivery.